Job Applicant Privacy Notice
Data Controller: Synapse Analytics, 129 ElMerghany Tower, ElMerghany, Cairo Governorate, Egypt
Data Protection Team: getai@synapse-analytics.io
Introduction
As part of any recruitment process, the organization collects and processes personal data relating to job applicants. The organization is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
What Information Does the Organization Collect?
The organization collects a range of information about you during its recruitment activities, including:
- Your name, city, country of residence, and contact details (email address, telephone number)
- Details of your education, qualifications, skills, experience, and employment history, including professional profiles such as your LinkedIn
- Information about your salary expectations and benefit entitlements
- Whether you have a disability requiring reasonable adjustments during the recruitment process
- Information about your entitlement to work in Egypt
- Results from skills tests or psychometric profiling conducted during the recruitment process
- Any additional information provided with your job application, such as personal interests or referee contact details
Data is collected through various means, such as application forms, CVs, identity documents, interviews, and assessments (including online tests).Data is stored in application records, HR management systems, and other IT systems, including email.Why Does the Organization Process Personal Data?Personal data is processed for the following purposes:
- Assessing your suitability for job vacancies
- Sending job alerts if you’ve registered to receive them
- Inviting you to interviews and providing updates on your application status
- Sending feedback or employment offers after interviews
- Administrative and quality assurance purposes
- Equal opportunities monitoring
- Making reasonable adjustments during the application process
- Notifying you of future job vacancies (with your consent)
- Compliance with legal obligations
- Performance of contractual obligations
Processing is based on legitimate interests, contractual necessity, legal obligations, or your consent (which can be withdrawn at any time).Who Has Access to Data?Your information will be shared internally for recruitment purposes with:
- HR and recruitment teams
- Interviewers and hiring managers
- IT staff (when access is necessary for their roles)
We may also share your data with third-party providers for skills assessments, psychometric testing, and IT systems where personal data is stored.How Does the Organization Protect Data?The organization implements internal policies and controls to prevent data loss, misuse, unauthorized access, disclosure, or destruction. Access is restricted to employees performing relevant duties.Data Retention
- Unsuccessful Applications: Data is retained for 2 years after the recruitment process ends.
- Future Opportunities: With your consent, data is held for 5 years for consideration in future roles. If not updated or if consent is withdrawn, data will be deleted.
- Successful Applications: Data will be transferred to your personnel file and retained during your employment, with retention periods specified in a separate privacy notice.
Your RightsAs a data subject, you have the right to:
- Access and obtain a copy of your data
- Request corrections to inaccurate or incomplete data
- Request deletion or restriction of data processing
- Object to data processing based on legitimate interests
- Request suspension of data processing during disputes
To exercise these rights, contact getai@synapse-analytics.io.
Changes to This Privacy Policy
The organization may update this Privacy Policy from time to time. Changes will be posted on our website without prior notice.Contact Us: getai@synapse-analytics.io
